At Ripley PR, we don’t settle for less than our best when serving clients. It pays off. We’ve been named to Newsweek’s America’s Best PR Agencies and Entrepreneur Magazine’s Top 5 Franchise PR Agencies in 2024.
We are seeking a part-time executive assistant to the CEO who is looking for a role with a dynamic, fast-paced and innovative agency. Yes, you can expect to hustle, but we know when to call it a day. We enjoy a challenge as much as we like our office massages and Prosecco Wednesdays!
Main Responsibilities:
- Assists CEO with daily administrative and office responsibilities
- Creates and updates office and agency policies and procedures
- Provides support for CEO by conducting research, reviewing and summarizing emails and reports
- Drafts written correspondence
- Developing and maintaining CEO’s filing systems
- May attend meetings with the CEO to record meeting minutes and manage follow-up outcomes
- Arranges complex and detailed travel plans and itineraries; compiles documents for travel-related meetings; makes flight and hotel reservations
- Distributes mail
- Orders office supplies
- Assists with bookkeeping and some AP/AR duties
- Collaborates with team on client projects
- Assists with client reports, as assigned
- Assists with intern scheduling and payroll documentation
- Plans team activities, lunches and happy hours
- Run errands for CEO
- Assists CEO with recruiting activities online and through in-person events
Minimum Qualifications:
- 5+ years of previous administrative or office management experience, preferably in a small business environment
- Associates degree preferred
- A self-starter, capable of taking initiative and proactively managing competing deadlines with minimal supervision
- High level of accuracy, efficiency and attention to detail
- Effective communication skills, both written and verbal, to include public speaking before groups or employees.
- Professional phone etiquette
- Demonstrated resourcefulness and ability to think ‘outside the box’ and implement creative solutions
- Ability to exercise absolute discretion and confidentiality
- Basic HR experience a plus
- Computer literate and proficient in MS Outlook, Word, Excel and PowerPoint
- Ability to multi-task and function in a fast-paced environment
- Excellent organizational skills
- Flexibility and willingness to work early or late, sometimes on evenings and weekends
If you are excited about joining an innovative team with opportunity for growth and advancement, we would love to hear from you. Ripley PR offers a competitive salary, office massages, medical, dental, vision, 401k and paid time off.
